As the chairperson, it’s your responsibility to share the conference details with your participants. eVoice simplifies the process by allowing you to easily send the following information before the conference begins:
- Date and time of the conference call
- Toll-free number for U.S. and Canadian callers
- Seven-digit access code (e.g., 2279884)
Note: For instructions on generating new participant access or chairperson passcodes, refer to the "Request/Change Access/Pass Codes" section.
How to Send Conference Information to Participants
1. Click the Conferencing button at the top-right of the eVoice page to open the Conferencing page.
2. Under the Audio Conference section, click the Participant Instructions arrow to expand the panel.
3. Click the Send Conference Info button to open the "Send Conference Information to Participants" dialog box.
Then:
- Use the Date and Time fields to set the meeting details (participant login instructions are also displayed here).
- Click Send The dialog box will update to show the conference date, time, and participant instructions in the email body. The subject line will state "Conference Call Information."
- Enter your participants' email addresses in the TO, CC, and BCC fields (separate addresses with commas), along with the subject information.
- Optional: Check the High Priority and/or Send Securely boxes, and attach any necessary files.
- Click Send to distribute the invitation.